45 Priory Avenue, London W4 1TZ, UK
Email: info@musequality.org
Tel: +44 (0)20 8747 4768
www.musequality.org
Registered Charity No. 1119308
Project Funding Application Form
Setting up a new project
Please answer all the questions as fully as you can. This will give us an idea of your project, how it will be run and its aims, as well as help you estimate the resources and budget required. This form may take a few hours to complete but will help you clarify your projectÕs requirements. At present we are seeking sponsorship on a project-by-project basis. The more accurate a picture of your project you are able to give us, the easier it will be for us to put your case to potential sponsors.

Please complete this form electronically or by hand, whichever you prefer. If you would like advice or help at any stage, please ring or email us on the numbers and e-mail address given above.

If you complete the form by hand, please make a copy before posting it to us in case the original goes astray.

Please e-mail or post the completed form to Musequality at the address above. Thank you.
Section A - About your project
1. What is the name of your project?
 
2. What is the address of your project?
 
3. Give a brief description of your project. (40 words maximum)
 
4. What kind of music will your project involve? (20 words)
 
5.Who is your project aimed at (for example, is it for a specific group or specific kind of person)?
 
6. Why or how will a music project benefit this group? (40 words)
 
7. How will you encourage this group to take part and stay involved in your activities? (40 words)
 
The daily timetable
For how many hours each day will the project operate?
Mon Tues Wed Thurs Fri Sat Sun Total hours per week
              0
For how many weeks a year will the project operate?  
Section B - Your project plan
To plan your project effectively, as well as to assess your financial requirements, it may be useful to break down the process of establishing your project into phases. We suggest the following:

Phase one: Plan your project. Establish the scope of what you will offer, define the target group it will involve, secure any licences or permissions you may require from the relevant authorities, and ensure that you know your legal responsibilities and tax liabilities. You should also identify your key staff members or make sure it is possible to recruit the necessary staff at a reasonable cost. Musequality is unable to offer financial assistance with this stage.

Phase two: Find and prepare a venue. If extensive renovations are likely to be will be required, allow time for this. Be aware that building work is often subject to delays and cost increases and take this into account.

Phase three: Recruit staff. You may need to involve a key staff member to help with recruitment.

Phase four: Purchase equipment. You may need advice from your staff on what is needed. We need to
know how much all the instruments and equipment will cost. We may be able to source instruments for you
through donations.
Start date Finish date
Phase one: Plan your project    
Phase two: Find and prepare a venue    
Phase three: Recruit staff    
Phase four: Purchase equipment    
Date that the project started/will start  
How long will it take to start the project after receiving our grant?  
Partner organisations
We prefer to fund projects working in partnership with an established organisation such as a school, club, charity or NGO. In this way, administrative costs can be reduced and resources used to best effect. We will work with religious organisations, but, as Musequality is a secular organisation, we cannot support projects which aim to promote or support a specific religion or belief.
Has a partner organisation agreed to work with you or allowed you to operate within its activities?
Yes / No. Comments
Name of the partner organisation
 
Partner organisation's status (for example registered charity, NGO, school, etc)
 
How long has the partner organisation existed?
 
Describe the partner organisationÕs activities (20 words)
 
Partner organisation's website  
We may need to contact that partner organisation. Please supply details of your contact:
Name  
Role in partner organisation  
Address  
Email  
Telephone (including international code)  
Section C - Your staff
Name of project director (the person with overall responsibility for running the project)  
Describe project director's role (20 words)
 
                           
Give a brief resumˇ of the project director's experience, or enclose on a separate sheet.
 
                   
How will you recruit staff? (We prefer staff to be recruited locally but, in special cases, we may be prepared to help with recruiting from outside the area)
 
Number of staff needed to make the project successful:
How many are already employed on the project?  
How many to be recruited locally  
How many to be recruited from outside the area  
Staff details (excluding project director): Complete as many boxes as appropriate, using a separate sheet if necessary)
Role Name (if appointed) Qualifications
     
     
     
     
     
We will be prepared in some cases to arrange teacher training for up to two members of staff on your project.
Are you applying for staff training? Yes / No For how many staff?  
Section D - Pupils
What is the age range of the pupils and how many hours each week will they be involved in the project? If you are not sure yet, please give estimates.
Number of pupils Hours per week
3 to 6 years old    
7 to 10    
11 to 14    
15 to 18    
19 years or older    
Total number of participants  
Are you teaching the children in age groups? Yes / No
Do any of the children have special needs? If so, please give details.
 
Please list any other factors that you may need to take into account (such as their involvement in drug abuse, crime, violence or illnesses).
 
Section E - Venue
We encourage all applicants to consider as many options as possible when looking for a venue. Accessibility and safety are paramount concerns but organisers should take into account rental agreements, refurbishment costs, and security, as well as the venue's suitability as a long-term home/in the long term. We may consider making a grant for some renovations where we can be assured that the venue will be a satisfactory and long-term home for the project.
We strongly recommend that you obtain an agreement, in writing, detailing the arrangements for using the venue – rental, access, usage, keyholders, liability for maintenance, insurance. We may require a copy of this agreement before releasing funding.
If you have identified a venue, please give details (including type of building/space, number of rooms/spaces, capacity of the largest room/space (for rehearsals/performances).
 
Have the owners agreed to allow you to use the venue? Yes / No
Size and capacity of this venue:
How many rooms does it have?  
Total number of people the building can accommodate  
Are there any refurbishment costs? (If yes, please enter details in Section I below) Yes / No
Please note that, before agreeing to fund any building work, we will require the written agreement of the building owners to lease the building to your project for a minimum period of three years.
If building work needs to be done, how long will this take?  
Will the venue provide a permanent home for the project? Yes / No
Is the venue secure? Yes / No
Can instruments and equipment be stored in a locked room at the venue? Yes / No
Is the venue suitable for public performance? Yes / No
If not, are there other suitable venues that you will be able to use? Yes / No
Alternative venues: is there a school, community centre or other hall that may provide better premises for you project? Yes / No
Section F - Project targets
Please take some time to consider carefully what you hope your project will achieve. Having clear targets will enable you to measure and demonstrate your project's success.

We will arrange periodic assessments of your project against these targets by a third party. These will normally occur no more often than once a year and are intended to provide constructive advice that will help your project develop.
Please describe the way you will evaluate the success of your project, and list the targets you expect your children to achieve.
For example: "By the end of our first year we expect 70% of the children to have reached Grade 1 or passed a level higher than they attained the previous year." You might also include attendance records, performance reports, anectdotal and observed evidence of behaviour etc.
 
Are there independent people who can corroborate your assessment? Please give details of who they are and their qualiifications for the task.
 
How will you deal with with disruptive or difficult children?
 
                           
How will you deal with staff whose work is not satisfactory?
 
Section G - Teaching
We do not require our projects to follow a specific method of teaching, though we do, of course, expect capable and effective teachers and need to know the scope of their teaching and the opportunities they will offer.
Will you be following any particular teaching method, such as Suzuki, Dalcroze, Kodaly?
 
Will the children be taught music theory? Yes / No
Will the children be taught the recorder as part of the theory lessons? Yes / No
Please give details of various activities and the time spent on them each week:
Activity details Hours per week
Instrumental lessons    
Theory lessons    
Group activity (choir, ensemble or orchestra rehearsals)    
Other activities (sport, drama, games etc.)    
Will public performances take place? Yes / No
How often will these occur?  
Who will be responsible for organising performances?  
Will you provide services other than music education, such as meals, refreshments, educational or recreational trips? If so, please describe what you will provide.
 
Section H - Child protection
Child protection is at the heart of everything we do. One member of staff in each project must have special responsibility for child protection. UK residents working in our projects must submit a current Enhanced Disclosure certificate from the Criminal Records Bureau (CRB). If there are no such checks in your country, we require our projects to adopt the Keeping Children Safe CoalitionÕs standards to the letter (full details are at www.keepingchildrensafe.org.uk). If you are a UK resident, we require you to submit a current Enhanced Disclosure certificate from the Criminal Records Bureau.
Do you have such a certificate? If so, please attach a copy. Yes / No
If not, are you willing to apply for such a check? Yes / No
Do you have a child protection policy for your project? If so, please attach a copy. Yes / No
Name of staff member responsible for child protection.  
Section I - Budget for start-up costs
All instruments and equipment purchased or funded by us will remain the property of Musequality for a period of five years or during the funding period, after which ownership may be transferred to the project. In the event of the project closing during that five-year period, we will advise you either (a) to sell the instruments and equipment at market value and return the sum raised from the sale to Musequality, or (b) to transfer them to another project.
During this period the instruments and equipment may not be transferred to private ownership, except by agreement of Musequality staff or trustees, and should not be rented out unless there is a direct benefit to the project. All children requiring instruments or equipment must be given access to them at no cost. An annual stocktake will be required in which a report of the state of the instruments should be given before further funding will be released.
Exchange rate  
(a) Start-up building costs Total (local currency) Total
(£ Sterling)
Building & refurbishment work      
Furniture      
Lighting      
Notice boards etc      
(b) Instruments Quantity Cost per unit Total (local currency) Total
(£ Sterling)
Piano        
Keyboards        
Recorders        
Other instruments - please list (use a separate sheet if you need more space):
         
         
         
         
         
Music stands        
Conductor's stand    
Other equipment - please give details:  
   
(c) Staff recruitment and training Total (local currency) Total
(£ Sterling)
Recruitment costs (if applicable)    
Are you applying for a grant for staff training? Yes / No
Teacher 1    
Teacher 2    
       
Total start-up costs    
Section J - Budget for annual operating costs
(a) Venue Annual cost
(local currency)		 Annual cost
(£ Sterling)
Venue hire    
(b) Staff costs
Please enter the annual cost for each staff member listed in Section C.
Project Director    
Staff member 1    
Staff member 2    
Staff member 3    
Staff member 4    
Staff member 5    
How will your staff be paid - hourly/daily/weekly rate, salaried?
 
Who will be liable for paying the tax on their earnings - the staff or the project?
 
Please enter any national insurance, tax and health insurance payments that need to be taken into account.    
 
(c) Instrument maintenance Annual cost
(local currency)		 Annual cost
(£ Sterling)
Piano tuner    
Strings    
Rehairs    
Reeds    
Mouthpieces    
Repairs    
(d) Other costs Annual cost
(local currency)		 Annual cost
(£ Sterling)
Administration (up to 12% of annual budget)    
Uniform or T-shirts for performances (if applicable)    
Meals and refreshments (if applicable)    
Equipment and venue insurance    
Services (e.g. phone)    
Electricity    
Water    
Gas    
Third party liability insurance    
Printing and publicity for concerts    
External venue hire for concerts    
Examination fees    
Transport (related to outside performances only - should include cost of transporting instruments, equipment and children between project and performance venue)    
Other (please specify)  
   
Other (please specify)  
   
       
Total annual operating costs    
Section K - Funding
We fund projects for up to three years. It is important that you begin now to think about how you will secure ongoing funding for your programme after our support ends. For this reason it is vital that, from the outset, you keep accurate attendance records and record other data that can be used to demonstrate your project's effectiveness. The more successful and efficiently run your project, the better are your chances of securing ongoing funding.
Amount
(local currency)		 Amount
(£ Sterling)
Amount of money you have already raised    
Are you applying for funding from any other sources? Yes / No
How much?    
Name(s) of source(s)  
When will you hear whether that application is succesful?  
We will release funding in instalments and subject to reports that the project is being satisfactorily run. We will require a bank account for the project to be set up with a minimum of two signatories for the release of funds.
Are you happy to set up such an account? Yes / No
In the preparatory stage, we will require assurances that each stage has been completed before releasing funding for the next phase. Thereafter we will require six-monthly reports on the project giving details of activities and spending.
Are you prepared to provide reports? Yes / No
Section L - Acknowledging MusequalityÕs support
We would like your staff, pupils, audiences and others to know how Musequality has helped your project; equally we would like MusequalityÕs donors to know where their donations have been spent. We will supply notices (which can be printed locally) which should be displayed on or in Musequality project buildings/spaces throughout the term of our sponsorship. We will supply logos to be included on websites and which should be printed on programmes throughout the term of our sponsorship. Where we have been instrumental in establishing a project, but if our sponsorship term has ended or if the project is funded by another organisation or organisations, we would expect our role to be acknowledged in buildings/spaces and on websites and printed materials about the project. Similarly, we expect organisations with which we collaborate to acknowledge our role in their projects on their own websites and literature about that project. We hope, when funds allow, to provide t-shirts for Musequality project students to wear while taking part in Musequality projects, knowing that this enhances a sense of belonging, pride and
achievement.
Are there any reasons why you will not be able to acknowledge our support in the ways we suggest? If so, please give details.
 
Will you be able to acknowledge our support on:
- your premises (outside, indoors, in performance spaces)? Yes / No
- your website? Yes / No
- posters, leaflets, programmes for your performances/events Yes / No
- anywhere else (please give details)?
 
Do you provide t-shirts or other items for your pupils to wear while at your project? If yes, please give details.
 
Would you and your pupils be able to wear Musequality t-shirts while at your project and during performances? Yes / No
If so, do you have a local supplier who could produce them at reasonable cost (if we supply the artwork and secure the funding)? Yes / No
Section M - Risk Analysis
This is an extremely important factor in planning your project. You should take time to research the risks that may affect your project. Please try to provide an accurate as possible picture of the environment in which your project will be operating.
This information will be treated as strictly confidential and, although this important part of the assessment may be discussed with potential sponsors, it will be done so only in general terms. If you feel that the information you give is sensitive, and you would like us to inform you before any discussion with third parties, please tell us.
Would you like us to inform you before any discussion with third parties? Yes / No
Describe the political situation in the area of the project. For example, tell us about its stability and any actions or activities that might affect the successful running of your project.
 
Describe the economic situation in the area of the project.
 
Is the project liable to be affected by local corruption? (If yes, please give details, and steps you can take to minimise the threat)
 
Is the project liable to be affected by civil unrest? (If yes, please give details, and steps you can take to minimise the threat)
 
Is the project liable to be affected by a local crime problem? (If yes, please give details, and steps you can take to minimise the threat)
 
Are there health issues that need to be taken into account - for example AIDS, malaria or other diseases? (If yes, please give details)
 
If you are working with a partner organization, how secure and well run is that organization? Please give a confidential assessment - this will not be shared with ANY third party.
 
 
Is the projectÕs venue secure? Yes / No
Is the project likely to be affected by the activities of any NGO or other group in a detrimental way? Yes / No
Section N - Other Supporting Information
Please use this space to give us any other information you feel is relevant to your project.
 
Name and contact details for your organisation
Name of person making this application  
Address  
Email  
Website  
Telephone (including international code)  
We would welcome your comments on this application form. For example: Was it too long and too detailed, or has it helped you define your project? Were any questions irrelevant or inappropriate? Any other comments you would like to make?